Dear Concessionaire,

The dates for the 159th anniversary of the oldest horse show in America are:

Monday, June 4th thru Sunday, June 10th

Our show grounds are located near the village of Upperville, just outside the Washington, DC metro area and is known as the heart of Virginia's horse and hunt country. With the success of the new footing in the hunter rings, an added awareness of our show and its traditional past has caught on in the equestrian community. We anticipate a growing number of exhibitors.

I am sure most of you are aware that we lost our long-time Master of Concessions, Charlie Dashiell, a few weeks before the show started last year. No one will ever be able to replace him and everyone involved with our show misses him. Fortunately for us, Erin Kath stepped up to the challenge of organizing the concessions last year and thankfully has agreed to help out again this year.

Some exciting news that we wish to share with our vendors…. To insure an ample and consistent power supply for our vendors and exhibitors, we have been working with Dominion VA Power to upgrade our electrical service.

We want to insure a well-balanced mix of concession spaces for both our spectator's & our vendor's sake. Please note the following:

• Completed contracts with full payment must be postmarked on or before May 1, 2012. Contracts postmarked after May 1 deadline will be charged an additional $100 late processing fee prior to set-up and previous space assignment is not guaranteed. Space is limited and will be reserved on a first come (and paid) – first served basis.
• Provide a current copy of Certificate of General Liability Insurance with the Upperville Colt & Horse Show, Inc. listed as an additional insured prior to set-up.
• Weekly vendors must set up Saturday or Sunday (June 2nd or 3rd)
• Tent rentals require a separate check payable to Virginia Tent Rental
• Vendor Contact: Erin Kath - (540) 687-5740
• FedEx / UPS shipping address during the week of the show: 8600 John Mosby Highway, Upperville, VA 20184

Enclosed are the application for concession space, a return envelope and a price list for tent rental (only approved tents – absolutely no tarps).

We expect this year's show to be a great success and hope that you will join us in June.

Ginny McCarty
Horse Show Secretary